What is Microsoft 365 Copilot and How to use it?

Looking for assistance as you analyze information and create daily presentations? Well, the newly launched Microsoft 365 Copilot has got it for you. This AI-powered Copilot will enhance your productivity like never before. But What is Microsoft 365 Copilot and How to use it?

As the world is moving on fast and everything around us changes in a second, we need an improved approach to our work as well. Especially when we are burdened by mundane tasks that drain both energy and time, some AI assistance won’t hurt. Microsoft 365 Copilot is one such next-generation AI that advances your productivity to unparalleled levels.  

Microsoft 365 Copilot was introduced recently in 2023, and since day one, this ground-breaking app is set to revolutionize. Join us as we explore more about Copilot and how it is going to assist a large user base.

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What is Microsoft 365 Copilot?

Its is a newly launched AI-powered virtual assistant. It is designed and presented by Microsoft in order to enhance productivity. 365 Copilot is also known for streamlining workplace management within different applications and services of Microsoft 365. It by utilizing OpenAI’s advanced GPT-4 large language models (LLMs) to convert user input into content across different Microsoft 365 apps.

Microsoft 365 Copilot is an AI chatbot assistant that works with emails and documents. It also works alongside the new Business Chat service while combining the power of Microsoft 365 apps, Microsoft Graphs, and power of LLMs. Copilot, with integration with Microsoft 365, offers productivity, collaboration, personalized assistance, and enhanced creativity. It also allows users to perform complex tasks, receive tailored recommendations, and generate status updates by analyzing data from emails, chats, meetings, and calendars. According to experts, Copilot by Microsoft 365 can revolutionize work and collaboration for Microsoft users worldwide. It aims to empower users by streamlining their workflow. Its valuable assistance can enable a solid understanding of the underlying Microsoft 365 apps for users.

The Copilot system operates by integrating three key technologies. It utilizes the power of Office apps such as Word, Excel, PowerPoint, Outlook, and Teams. Besides that, Microsoft Graph also plays an important role in Copilot’s functionality. And thirdly, the core of the Copilot system is in GPT-4 Large Language Model (LLM).

When was Microsoft 365 Copilot launched?

Microsoft 365 Copilot was announced on March 16, 2023. Later in May 2023, it expanded access to 600 customers who were willing to pay for early access.  

Microsoft 365 Copilot Features

The Copilot feature offers a range of features across different applications of the 365 suite. Here are the details about the same:

1. In Word, it generates and edits text based on user prompts. Besides that, Copilot also enables rewriting suggestions to strengthen arguments.
2. In Excel, it offers assistance with data analysis tasks. These tasks include creating graphs, formatting data, identifying trends, summarizing information, and generating pivot tables. Besides that, Copilot also allows users to investigate questions through Excel commands and suggest formulas.
3. For PowerPoint, it can create presentations summarizing information from Word documents and Excel spreadsheets. It can also create a presentation based on user prompts. Copilot for PowerPoint adjusts presentation style, text formatting, and animation timing automatically. Besides that, it also eliminates the requirement for manual changes. In addition, it also shortens lengthy presentations.
4. In Outlook, it drafts emails of varying lengths and tones. Besides that, Copilot for Outlook can highlight viewpoints, identify unanswered questions and summarize email threads.
5. In Teams, it enables presenting information, transcribing meetings, and providing debriefs. Besides that, it also assists in summarizing discussion points, listing key actions, and answering meeting-related questions.
6. Copilot also integrates with Business Chat. It enables users to retrieve information from Microsoft 365 apps and thus perform tasks based on the content. Copilot for Business Chat can summarize content, extract information, and organize action plans.
7. Copilot for OneNote enables users to draft plans and generate ideas. It, in addition, creates lists and organizes information for easy access.
8. Copilot in Viva Learning, Copilot incorporates a natural language chat interface to assist users in creating personalized learning journeys. It includes scheduling time for assigned training, designing upskilling paths, and discovering relevant learning resources.

How To Use it?

Using Copilot is pretty easy and straightforward:

• Firstly, enable Copilot  feature on your device and ensure your subscription includes access to Copilot.
• Now simply open the Microsoft 365 app of your choice and interact with the chatbot. As you will enter a prompt, Copilot will generate the document or a response depending upon your instruction and its understanding.

Advantages of using Microsoft 365 Copilot

Using Microsoft 365, Copilot offers several advantages, including:

• Copilot acts very much like an IT virtual assistant and thus can reduce IT cost for businesses. It, though, cannot fully replace IT services.
• Copilot increases productivity by streamlining and automating routine tasks. It allows users to focus on higher-value work and boost productivity while saving a lot of time and effort.
• Copilot enhances quality and creativity with any piece of content. It enhances the quality of work and thus helps in delivering impactful and professional results.
• Copilot, by integrating with Microsoft Graph and Microsoft 365 apps, promotes seamless collaboration and data access. Its assistance at multiple corners improves user efficiency by high measures.
• Copilot adds as a valuable learning tool allowing users to expand their knowledge and skills within the Microsoft 365 apps.
• Copilot offer personalized support and adapts to individual writing style. It allows users to work more effectively and efficiently.
• Copilot has a natural language chat interface that makes it accessible and user-friendly.
• Copilot saves a lot of time in the business process.
• Copilot facilitates better collaboration and meeting management.

Bottom line…

Microsoft 365 Copilot is an AI-powered assistant integrated into Microsoft 365 apps. Copilot assists users with the ability to generate, edit, and analyze content, create presentations, draft emails, and more. By following simple steps to activate Copilot within the apps, users can unlock its productivity-enhancing features and enjoy a more efficient and creative work experience.